Executive, Forward Plan - 10 June 2024 to 30 June 2025 Plan Document 10/06/2024

FUTURE DECISIONS

Likely Date of Decision

**Decision Taker

In Consultation with (Executive Member or Corporate Director)

Description of Matter – including if the report contains any exempt information and the reasons why

Key Decision

YES/NO

Decision Required

Consultees

(i.e. the principal groups to be consulted)

Consultation Process

(i.e. the means by which any such consultation is to be undertaken)

Contact details for making representations

(Tel: 0845 034 9494)

unless specified otherwise)

Relevant documents already submitted to Decision Taker

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9 Jul 2024

Executive

Local Authority Housing Funding

Yes

The purpose of this report is to enter into a Memorandum of Understanding (MOU) with the Department of Levelling-Up, Housing and Communities (DLUHC) for funding of £1,740,114 from the Local Authority Housing Fund (LAHF).
This funding will contribute towards the acquisition of 2 homes for temporary accommodation for homeless households plus an additional 11 affordable homes to provide accommodation for 11 households from the Afghan Citizens Resettlement Scheme (ACRS).

We will consult with the following:
The Councils Refugees Resettlement Manager
The Councils Head of Housing Needs

Consultation will take place on an on-going basis with the Refugee Resettlement Manager in order to identify suitable locations and properties for the Afghan households.
Similarly consultation will take place with the Head of Housing Needs to identify suitable locations and properties for the temporary accommodation for the homeless households.

John Burroughs, Housing Strategy and Development Officer

John.Burroughs@northyorks.gov.uk

Local Authority Housing Funding

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9 Jul 2024

Executive

Housing Assistance and Disabled Adaptations Policy

Yes

Due to the variations in approach towards the method of delivery of the disabled facilities grant, there were also some subtle variations between the legacy areas in relation to their policy approach and their interpretation and implementation of legislation. Whilst all areas are using the powers and flexibilities given within the legislation, there has been some variation in terms of scope of works undertaken along with differences in financial thresholds and parameters adopted. The report will outline how the policy seeks to draw together an interpretation of the mandatory elements of Disabled Facilities Grant (DFG) legislation and the discretionary elements of the RRO into a single published document. The report will therefore sets out the key recommendations for the policy and seek agreement to adopt the North Yorkshire Housing Assistance and Disabled Facilities Grant Policy for the new authority. The new policy is to be adopted for all tenures, to provide a consistent approach to delivering adaptations for owners and tenants in the private sector and our own housing tenants.

Health

A draft policy was submitted to the LGR Housing board post vesting day. As part of the LGR work, consultation had taken place with representatives from the LGR Housing work stream. A further task

Lynn Williams, Head of Housing Renewal

lynn.williams@northyorks.gov.uk

Housing Assistance and Disabled Adaptations Policy

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9 Jul 2024

Executive

Submission of data to the Local Government Boundary Commission for England

Yes

Following LGR, the Local Government Boundary Commission for England will be undertaking a Boundary Review. This review will identify the number of councillors to be elected and the geographies of the Divisions they represent for the next local government elections in 2027. The first stage of this is for the Council to submit a proposed number of Councillors and a prediction of the number of electors in each polling district in 2030. Executive will be asked to approve the submission of this information, and other background information required by the Boundary Commission.

The recommendations have been developed by a Member Working Group, supported by relevant officers.
The Boundary Review will be subject to two Public Consultations.

The public consultations will be run by the Boundary Commission, to gather views on draft and then final proposed division patterns (i.e the areas each council member will represent following the next election)

Rachel Joyce, Assistant Chief Executive for Localities

01423 556187

Submission of data to the Local Government Boundary Commission for England

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9 Jul 2024

Executive

Amendments to the Council’s Constitution

Yes

Consideration of proposed amendments to the Council’s Constitution for recommendation to full Council.

Subject to any comments Members may have, to recommend the proposed amendments to the Constitution to full Council for approval

Relevant NYC Officers and Members
The Members’ Working Group on the Constitution

Correspondence and meetings

Moira Beighton

moira.beighton@northyorks.gov.uk

Amendments to the Council’s Constitution

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16 Jul 2024

Executive

Housing Enforcement Policy

Yes

The report will set out the detail of the proposed NYC housing enforcement policy, which is required in order for us to deliver our statutory duties in relation to housing standards in the private sector.

As this is based on statutory legislation, consultation has been undertaken in house with environmental health and enforcement officers across the legacy council areas who deliver the service, in addition to other environmental health colleagues regionally and nationally.

Consultation was undertaken initially as part of the LGR work streams.
The policy has been developed based on the good practice of other authorities, through information sharing at regional and national meetings.
A housing enforcement workshop was utilised to discuss the key points of the policy amongst all staff delivering housing enforcement.

Lynn Williams, Head of Housing Renewal

lynn.williams@northyorks.gov.uk

Housing Enforcement Policy

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16 Jul 2024

Executive

Examiner’s Report on the Pannal and Burn Bridge Neighbourhood Plan - Decision Statement and Referendum

Yes

This is a statutory stage in the preparation of a Neighbourhood Plan that takes place following independent Examination of the plan.
The report will set out a recommendation on whether to agree an appended Decision Statement. The Decision statement will set out the Council’s position on the Neighbourhood Plan in-light of the Examiner’s Report and whether the Plan can progress to referendum.

The neighbourhood plan has already been subject to consultation by both the parish council- during their preparation of the plan, and the LPA following submission in order to inform the Examination.
Internal consultation with senior officers will take place in conjunction with the report’s preparation.

Email and meetings.

Natasha Durham, Planning Manager (Policy), Joe Varga, Senior Policy and Delivery Officer

joe.varga@northyorks.gov.uk,

Examiner’s Report on the Pannal and Burn Bridge Neighbourhood Plan - Decision Statement and Referendum

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16 Jul 2024

Executive

Malton and Norton Neighbourhood Plan – Decision Statement and referendum

Yes

This is a statutory stage in the preparation of a Neighbourhood Plan post Examination
Report is to set out a recommendation to agree the appended Decision statement (a statement which sets out the Council’s position on the Neighbourhood Plan) and agree that a referendum will be held.
Both the LPA and the Qualifying body agree with all of the Examiner’s recommendations and are in the process of modifying the plan to make it is capable to meet the basic conditions tests.

Internal consultation will take place in conjunction with the report’s production, also submission to Thirsk

The Plan has already been subject to consultation and examination as part of its production.

Rachael Balmer

rachael.balmer@northyork.gov.uk

Malton and Norton Neighbourhood Plan – Decision Statement and referendum

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16 Jul 2024

Executive

York & North Yorkshire Key Route Network

Yes

To seek agreement on the finalised draft of the North Yorkshire parts of the proposed Key Route Network for York and North Yorkshire ahead of approval by the Mayoral Combined Authority.

Environment Executive Member

By email to HAM@northyorks.gov.uk

James Gilroy, Team Leader, Highway Asset Management

Email: james.gilroy@northyorks.gov.uk

York & North Yorkshire Key Route Network

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16 Jul 2024

Executive

Double Devolution – Pilot Business Case sign-off

The double devolution pilots are progressing with the parish and town councils, business case templates have been shared with them all and will require sign-off individually once completed. Specific dates to be agreed with each area and the Forward Plan will be updated for each area once this has been confirmed.
Areas for information:
Filey Town Council
Knaresborough Town Council
Malton Town Council
Northallerton Town Council
Ripon Town Council
Selby Town Council
Skipton Town Council
Whitby Town Council

N/A

No needed

Rachel Joyce, Assistant Chief Executive for Localities

Rachel.Joyce@northyorks.gov.uk ; 01423 556706

Double Devolution – Pilot Business Case sign-off

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16 Jul 2024

Executive

Consultation on changes to the Council’s Home to School Travel Policy

Yes

To report the outcome of a consultation on a proposed new Home to School Travel Policy for North Yorkshire.
To seek approval of the proposed policy to move forward for adoption by the Council in July 2024.

Parents / carers, schools, governors, NYC councillors, neighbouring councils, parish councils, academy trusts, transport contractors, Diocese, MP and other stakeholders.

Public consultation between 19 February and 26 April 2024. Consultation documents available on NYC website. Several engagement activities undertaken with a mixture of virtual and in-person events.

Amanda Newbold, AD Education & Skills

Amanda.newbold@northyorks.gov.uk

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16 Jul 2024

Executive

Managing Adult Social Care Pressures

Yes

To update Members on actions being taken to address adult social care waiting times and workforce pressures and to set out the evaluation of the Ethical Decision-Making Framework that was put in place in January 2022

Richard Webb, Corporate Director of Health and Adult Services

richard.webb@northyorks.gov.uk

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16 Jul 2024

Executive

Council-Run Care Provision in Malton & Pickering

Yes

To request approval from Executive on proposals for the development of the adult social care market in Malton

Local stakeholders

Stakeholder meetings

Hannah Brown

hannah.brown3@northyorks.gov.uk 01609 535906

Care market proposals for Malton

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16 Jul 2024

Executive

Proposed Traffic Regulation Orders for Harrogate Town Centre

Yes

For Executive to approve the introduction of the Traffic Regulation Orders required for the Harrogate Transforming Cities Fund project.

Executive Member for Highways and Transportation
Harrogate

Statutory consultation undertaken in line with Traffic Regulation Order process.

Tania Weston

Email: tania.weston@northyorks.gov.uk, Tel No: 01609 532905

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16 Jul 2024

Executive

North Yorkshire Autism Strategy

Yes

To approve the North Yorkshire Autism Strategy, considering feedback and refinements following the public consultation.

The draft strategy was subject to public consultation (November 2023 – March 2024), including Scrutiny of Health. A range of partner organisations also contributed to the draft strategy.

The Executive Member Health and Adult Services approved the launch of the public consultation plan at the Health and Adult Services Executive meeting on 3rd November 2023.

Naomi Smith, Programme Manager, Strategic Resources, Natalie Smith, Head of Service HAS Planning, Public Health Team

naomi.smith@northyorks.gov.uk 01609 534823,

North Yorkshire Autism Strategy

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16 Jul 2024

Executive

Long Term Plan for Scarborough

Yes

To approve the ten year Long Term Plan for Scarborough and initial three year Investment Plan of agreed interventions to receive, allocate and spend funding received from Government through the Long Term Plan for Towns programme.

The Council in partnership with the Scarborough Town Board is conducting wide ranging consultation on the creation of the Long Term Plan for Scarborough with internal services and key strategic Officers, the Scarborough and Whitby ACC, local businesses, local stakeholder groups, charities, community organisations, schools and residents.

The Scarborough Town Board also needs to approve the LTP for Scarborough before submission to the Department of Levelling Up, Homes and Communities. Executive representatives of NYC sit on the Scarborough Town Board.

The wider consultation mentioned above will be delivered through a variety of means such as targeted stakeholder meetings, open public sessions and online methods and is being undertaken in liaison the Scarborough Town Board.

Helen Jackson, Regeneration Projects Manager

helen.jackson1@northyorks.gov.uk

Long Term Plan for Scarborough

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16 Jul 2024

Executive

HRA Policy Framework

Yes

The purpose of the report is to set out the proposed policy framework for the functions within the Housing Revenue Account; Landlord Services and Housing Standards.

Decisions are required on adoption of the Policy Framework, agreement of the implementation plan and associated timescales and any delegations as advised.

Managers and Officers within the HRA functions
Legal and Democratic Services colleagues
Executive Member for Culture, Arts and Housing
Housing and Leisure Overview and Scrutiny Committee
Housing Tenants

In person meetings
emails
Ms Teams meetings

Victoria Young, Housing Policy and Strategy Officer

Victoria.young@northyorks.gov.uk

HRA Policy Framework

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16 Jul 2024

Executive

Transfer of part of former Northallerton School and Sixth Form College (Grammar School Lane) to the Department for Education.

To approve the transfer of part of the former Northallerton School and Sixth Form College, Grammar School Lane, Northallerton to the Department for Education at nil cost to enable the delivery of a new SEND School to provide educational services from the site.

None

Philip Cowan, Non-Operational Property Manager, NYCC Property Services

philip.cowan@northyorks.gov.uk

Transfer of part of former Northallerton School and Sixth Form College (Grammar School Lane) to the Department for Education.

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16 Jul 2024

Executive

St Hilda’s Ampleforth Church of England Voluntary Controlled Primary School – School Closure Proposal

Yes

Following the publication of statutory notices, to determine whether to cease to maintain (to close) St Hilda’s Ampleforth Church of England Voluntary Controlled Primary School with effect from 31 August 2024.

If there are no objections to the statutory notices, this decision will be taken by the Executive Member for Education, Learning and Skills at their meeting with the Corporate Director - Children and Young People’s Service

Staff, Governors, Local Elected Members, Parish Councils, Diocese, MP and other local stakeholders

Consultation document issued to consultees and available on NYCC website between 1 March 2024 and 19 April 2024.

A further 4 week representation period commenced on 22 May and is ending on 19 June. During this period representations can be made in writing to the Director of Children & Young People’s Service

Jon Holden, Head Strategic Planning (CYPS)

jon.holden@northyorks.gov.uk

St Hilda’s Ampleforth Church of England Voluntary Controlled Primary School – School Closure Proposal

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16 Jul 2024

Executive

Consultation on the de-designation of Children Centres

Yes

To request consultation on the de-designation of all 24 children’s centres to enable greater flexibility for the use of the buildings

General public via online surveys

Barbara Merrygold, Head of Early Help, Children and Families Service

barbara.merrygold@northyorks.gov.uk

Consultation on the de-designation of Children Centres

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16 Jul 2024

Executive

North Yorkshire Council Climate Change Strategy Delivery Pathway

Yes

To approve the NYC Climate Change Delivery Pathway

Community environmental groups

Workshop event held in March 2024

Jos Holmes

jos.holmes@northyorks.gov.uk

North Yorkshire Council Climate Change Strategy Delivery Pathway

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16 Jul 2024

Executive

Scarborough Harbour West Pier

Yes

The report will seek approval:
1. To formally appropriate the relevant parts of the West Pier for the council in its local government capacity under the powers conferred in section 77 of the Scarborough Corporation Act 1931 prior to commencing works on site.
2. To engage with the Secretary of State for Transport to obtain consent in respect of how any proceeds of that appropriation should be treated.

Community Development: Economic Development, Regeneration, Tourism and Skills, Resources
Environment: Harbours, Resources
Legal and Democratic Services: Legal
Resources: Property, Procurement and Commercial

Email and briefing

Helen Jackson, Regeneration Projects Manager

helen.jackson1@northyorks.gov.uk

Scarborough Harbour West Pier

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16 Jul 2024

Executive

Maple Park (Hambleton) LLP and Hambleton District Holdings Limited

To seek approval for the:
- closure of Maple Park LLP and Hambleton Holdings LLP
- transfer of the underlease for the café
- transfer of the crematorium operation and assets to North Yorkshire Council

Persons of significant control of Maple Park LLP and Hambleton District Holdings Limited

Direct communication

Adrian Clarke

adrian.clarke@northyorks.gov.uk

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20 Aug 2024

Executive

Q1 Performance Monitoring and Budget Report

Yes

Q1 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Q1 Performance Monitoring and Budget Report

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17 Sep 2024

Executive

Proposed extra care housing scheme

Yes

To approve funding to support the development of an extra care housing scheme in Whitby. To review the proposed scheme and outcome of the procurement.

Michael Rudd, Head of Housing Marketing Development (Commissioning), Health and Adult Services

michael.rudd@northyorks.gov.uk

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17 Sep 2024

Executive

Redeployment of land to the north and south of Crosshills Lane, Selby

Yes

To approve the proposed redeployment of the property

Executive members and Management Board at the informal Executive meeting held on 8 June 2021

Philip Cowan, Non-Operational Property Manager, NYCC Property Services

Philip.Cowan@northyorks.gov.uk

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15 Oct 2024

Executive

Double Devolution – Pilot Business Case sign-off

The double devolution pilots are progressing with the parish and town councils, business case templates have been shared with them all and will require sign-off individually once completed. Specific dates to be agreed with each area and the Forward Plan will be updated for each area once this has been confirmed.

Areas for information:
Filey Town Council
Knaresborough Town Council
Malton Town Council
Northallerton Town Council
Ripon Town Council
Selby Town Council
Skipton Town Council
Whitby Town Council

N/A

Not required

Rachel Joyce, Assistant Chief Executive for Localities

Rachel.Joyce@northyorks.gov.uk ; Tel: 01423 556705

Double Devolution – Pilot Business Case sign-off

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15 Oct 2024

Executive

Annual Review of Member Champions

Leader

Emails

Daniel Harry, Democratic Services and Scrutiny Manager

daniel.harry@northyorks.gov.uk

Annual Review of Member Champions

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5 Nov 2024

Executive

Cultural Strategy for North Yorkshire

Yes

To seek approval for adoption of the Cultural Strategy for North Yorkshire, as facilitated and developed by the Culture

Culture

Via briefings and meetings, either in person or via Ms Teams or email.

Danielle Daglan, Head of Culture and Archives

danielle.daglan@northyorks.gov.uk

Cultural Strategy for North Yorkshire

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5 Nov 2024

Executive

Director of Public Health Annual Report 2024

Yes

The Director of Public Health Annual Report is an independent report on the health of the local population. The Director of Public Health has a duty to write an annual report, and the local authority a duty to publish it. The focus of this year’s report is on healthy ageing. The Executive committee will be asked to consider and note the report.

The report includes engagement already undertaken, plus engagement undertaken specifically for the report. The principal groups are older people, and professionals/organisations working with older people. Older person’s representatives are involved in the shaping of the report.

The report will be shared with HAS leadership teams, Executive Portfolio Holder and Management Board for comment as it progresses, and to Care and Independence Overview & Scrutiny Committee following Executive.

Survey findings; informal interviews; photography competition

Louise Wallace, AD Health and Integration

Email: louise.wallace@northyorks.gov.uk / Tel No: 01609 534806

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19 Nov 2024

Executive

Q2 Performance Monitoring and Budget Report

Yes

Q2 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Q2 Performance Monitoring and Budget Report

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17 Dec 2024

Executive

Double Devolution – Pilot Business Case sign-off

N/A

Not required

Rachel Joyce, Assistant Chief Executive for Localities

Rachel.Joyce@northyorks.gov.uk; Tel: 01423 556705

Double Devolution – Pilot Business Case sign-off

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21 Jan 2025

Executive

Revenue Budget 2025/26 and Medium Term Financial Strategy - To make recommendation to Full Council

Yes

To consider and recommend to Council the Revenue Budget for 2025/26 and the Medium Term Financial Strategy (MTFS) including: Revenue Plan; Capital Plan; Treasury Management; Prudential Indicators

Management Board

Budget consultation process

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Revenue Budget 2025/26 and Medium Term Financial Strategy - To make recommendation to Full Council

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18 Feb 2025

Executive

Q3 Performance Monitoring and Budget Report

Yes

Q3 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Q3 Performance Monitoring and Budget Report

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18 Mar 2025

Executive

North Yorkshire and York Local Nature Recovery (LNRS) Strategy) - Publication

Yes

To seek approval to formally publish the statutory outputs of the North Yorkshire and York Local Nature Recovery (LNRS) Strategy comprising
-local habitat map
-statement of biodiversity priorities.
As developed in accordance with the LNRS Regulations 2023.

Natural England
City of York Council
North York Moors National Park Authority
Yorkshire Dales National Park Authority
Stakeholders and members of the public across NY and City of York

Online hosting

Timothy Johns, Senior Policy Officer

timothy.johns@northyorks.gov.uk

North Yorkshire and York Local Nature Recovery (LNRS) Strategy) - Publication

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Should you wish to make representation as to the matter being discussed in public please contact Daniel Harry

Email: (daniel.harry@northyorks.gov.uk) Tel: 01609 533531.

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